WAES Fiscal Year 2009 Project Period Year End September 30, 2009

Please review the following information regarding WAES fiscal year 2009 deadlines, rebudget requests, and receipts/documentation for expenditures.

Countdown to project period year end

July 1, 2009 is 90 days before the period end.

August 1, 2009 is 60 days before the period end.

September 1, 2009 is 30 days before the period end.

Please refer to the WAES award management deadlines for quarter and year end close out procedures and timelines for budget period end. Please be aware of the time constraints so that WAES can better service your needs and requests timely.

Rebudget requests

Please review whether a rebudget between categories is needed. A strong justification is required along with a written request to Angela Seitler,, or Jennifer Pang, In order to prepare for the fiscal year 2010 budget period, WAES will not accept rebudget requests after September 30, 2009. Only under extenuating circumstances will we accept rebudget requests after September 30th.

Receipts/ Documentation for expenditures

This is a reminder to forward copies of receipts/documentation for expenditures incurred to date, if it has not been done. We are requesting that all copies of charges incurred be routed by October 31, 2009.