Planning for Fall 2021 – Course Room Assignments

This message was emailed to department chairs on May 21, 2021.

Dear Department Chairs,

I hope the beginning of summer brings you some respite after a challenging academic year. I’m writing with an update about our preparations for the fall, in follow-up to the chancellor’s most recent all-employee message.

Based on high vaccination rates and low numbers of COVID-19 infections in Dane County, Chancellor Blank has asked us to plan for a fall semester modeled on fall 2019, which allows us to plan for full capacity in campus classrooms. We appreciate your assistance earlier this spring building the fall timetable of classes in accordance with this plan. We are now ready to assign classrooms for scheduled fall courses.

Later today, the Office of the Registrar will be sending a message to departmental curricular representatives with details on the room assignment process. Room assignments will be made through a somewhat accelerated process, designed to ensure that assignments are complete prior to the beginning of freshman SOAR (June 14), and to provide a foundation for any necessary changes to the timetable over the course of the summer.

Some key dates to note:

  • Before May 29 – Departments review sections currently scheduled for department controlled spaces and finalize General Assignment room requests.
  • May 29-June 13 – Departments will be unable to make changes to the fall schedule.
  • June 14 – The completed fall schedule with room assignments will be available to faculty, staff and students. Departments will again be able to make adjustments to the fall schedule.

Campus leadership continues to regularly review and update campus protocols in consultation with local and state public health experts. Should there be developments in the COVID-19 situation that would warrant a revision to this planning, we will share information on additional changes as soon as it becomes available.

I know that planning for a return to predominantly face-to-face instruction involves another period of significant transition for you and the faculty and staff in your departments. I recognize that you will likely hear a number of questions from them and students. I encourage you to share these with your school/college associate dean or directly with me so that we can work with you to provide information in as timely a manner as possible.

Thank you very much for your continued leadership as we move forward.


John Zumbrunnen (he/him)
Vice Provost for Teaching and Learning