UW–Madison’s Official Functions and Expenses Policy and prior approval reminder

This past July, campus rolled out the Official Functions and Expense Policy, The policy allows UW departments and divisions to pay for most expenses, with prior approval, that historically could only be paid by the Wisconsin Foundation Alumni Association (WFAA). Alcohol expenses are excluded from the policy and still must be paid by WFAA.

To pay for an event or expense listed under the policy, an Official Functions and Expense Pre-Approval Form MUST be submitted and approved prior to incurring a expense. Requests are reviewed and approved by Assistant Dean of Business Services Sandy Fowler. Forms can be sent directly to her or to a department’s assigned CALS Business Services Accountant. The from is found at