Facilities and administrative rates for July 1, 2013 – June 30, 2017

New F&A rates have now been formally established for the University of Wisconsin-Madison.  The rates for the period July 1, 2013 through June 30, 2017 are as follows:

On-campus Research           53.0%

On-campus Instruction         50.0%

On-campus Public Service   36.0%

Off-campus All Programs     26.0%

These rates were audited by the Department of Health and Human Services, Division of Cost Allocation.

When preparing extramural budgets, please remember that under Modified Total Direct Costs (MTDC) the applicable F&A rate is applied against all budget items except equipment, capital alterations and renovations, subagreement costs in excess of $25,000 per agreement, rental costs of off-site facilities,  scholarships and fellowships, tuition remission, and patient care costs.

The University will be applying the new rates under the same principles as have been traditionally used.  Due to the number of active programs and pending applications that include previously negotiated F&A rates, a transition from the old to the new rates will be administered as follows:

  • All applications submitted after receipt of this memo should use the new rates effective immediately.
  • Rates included in applications submitted prior to receipt of this memo will be accepted by the University for the life of that non-competing segment unless the Sponsor increases the F&A rate to the new rate and provides the additional funding.
  • Rates currently in effect on all active awards will be continued for the balance of the funded period.  In addition, non-competing continuation applications or other requests to obtain access to previously committed support under these awards may continue to use these rates.

Your consistent use of the appropriate F&A rate will be appreciated.  See the RSP web site at for more information concerning F&A policy and rate information by sponsoring agency.

Questions concerning F&A rates on proposals and awards should be directed to your College/School Research Administrator or your Pre-Award Grant and Contract Specialist in Research and Sponsored Programs.  Questions concerning active projects should be directed to your College/School Research Administrator or the appropriate Post-Award Accountant in Research and Sponsored Programs.  (College/School directory: ; RSP directory: )

A printable version of this announcement is available at

Kim Moreland, Associate Vice Chancellor