Research FAQ’s & Hot Topics

-Salary Cost Transfers and Effort Certification

-Upcoming 2008-2009 Grad School Seminar Series

-Cayuse Training

-New blog

-SFS weekly updates

-Wisconsin Soybean Marketing Board Opportunities

-New forms for all PHS Individual Fellowship Applications and Progress Reports

–, Cayuse, & the Adobe Forms Transition

Salary Cost Transfers and Effort Certification
To streamline your Salary Cost Transfer (SCT) request, we recommend that you work closely with your department effort coordinator and the CALS effort coordinator, Laurel Norris (890-1677). Often it is the effort aspect of the transfer that creates hang-ups.  Make sure to communicate with that effort coordinator in your department to ensure that certified effort matches the SCT. 

For example, if SCT is requesting to move 50% of an individuals salary to 144-AB12, the ECRT card must reflect that 50% of the person’s effort was spent on that award.  Notes can be added in the text box if the line items do not allow for explanation.

If you are planning on initiating a SCT on a sponsored project and have questions about preparing your transfer, writing the justification, or reviewing or certifying effort, please contact the CALS Research Division.  We would be happy to help you.
Contact and Resources for SCT’s:

Sandy Fowler, CALS Accountant, 262-3947,
Laurel Norris, CALS Effort Coordinator, 890-1677,

Upcoming 2008-2009 Grad School Seminar Series
 * Mentor/Trainee Responsibilities: Tuesday, November 11, 10:00 – 11:00 am, G5/119 Clinical Science Center

* Community Based Research: Wednesday, November 12, 1:30 – 3:00 pm, UW Biotech Center Auditorium

* Opportunities and Challenges Associated with Large Collaborative Projects: Thursday, November 13, 10:00 – 11:30 am, UW Biotech Center Auditorium

* Research Misconduct: Monday, November 17, 10:00 – 11:30 am, Biotech Center Auditorium

* Ownership of the Results of Research: Tuesday, November 18, 2:00 – 3:30 pm, Biotech Center Auditorium

* Authorship, Peer Review, and Responsible Publishing: Thursday, November 20, 10:00 – 11:30 am, UW Biotech Center Auditorium

* Research Administration 101, Session 5: Compliance: Wednesday, November 12, 9:00 am to noon, Engineering Centers Building (1550 Engineering Drive), room 1003

* Research Policy:  Human Research Protections Seminars: Tuesday, November 25, 3:00 – 4:00 pm, 1325 Health Sciences Learning Center.

To register for these seminars, please go to  Scroll down the page to Graduate School Seminar Series.

For the up-to-date Graduate School Seminar Series schedule to use as a reference, or to print to post, please go to

If you have suggestions for further programs, contact Kathi Matthews-Risley, Office of Professional Development and Engagement, The Graduate School, 262-1799,

Cayuse Training
The School of Medicine and Public Health will be providing demonstrations of the Cayuse software throughout the year.  Participants from any unit on campus are welcome to attend.  The scheduled dates are:

Thursday, Dec. 11 in 1360 Biotech Center

Thursday, Jan. 8 in 4201 HSLC

Thursday, Apr 2 in 1360 Biotech Center

Thursday, May 7 in 4201 HSLC

All sessions are from 9:00 – 11:30 a.m. It is not necessary to register.  These sessions are posted on the RSP Training web at

New blog has introduced the blog to keep you posted with updates on everything grants; from system functionality, meeting announcements, new grant opportunities and media responses, to new forms, the blog covers it all.  The blog offers first hand information from staff, so you can be sure the information is completely reliable and straight from the source. The blog is updated regularly and includes information for every member of the grant community, Applicants and Grantors alike. You can access the blog at

SFS weekly Updates
UWSA is moving to a weekly schedule for updating SFS with fixes/enhancements.  Effective November 3, 2008, any non-emergency changes to SFS, this includes WISPER, will be done on Tuesdays only.  The Training environment will be updated at 1:00pm and the SFS Production environment at 4:30pm.   In addition, around 7:00pm on Tuesdays the server cache will be cleared.   Clearing of the server cache *may* cause unexpected results for online users.  To be safe, it is recommended that user do not actively use the system at the above times.

Wisconsin Soybean Marketing Board opportunities
WSMB’s 2009 Request for Proposals has been released and is available at: Wisconsin Soybean Marketing Board – Research Grants for UW Investigators.  Please review to the full opportunity for important details — dates to be aware of include:

    * Friday, January 9, 2009 — applications due to CALS Research Division

    * March 1, 2009 — WSMB will inform recipients of funding decisions

    * Thursday, December 4, 2008 — WSMB Board Meeting — afternoon sessions include opportunity for currently funded PIs to meet with the Board.

New forms for all PHS (including NIH NRSA) Individual Fellowship Applications and Progress Reports
Effective for the December 2008 submission receipt dates, the newly revised PHS Individual Fellowship forms will be required for all individual fellowship submissions to PHS agencies, including applications to NIH’s Ruth L. Kirchstein NRSA Individual Fellowship. The forms impacted include the PHS 416-1 Competing Application and PHS 416-9 Annual Progress Reports for Continuation Support. Please verify that the Individual Fellowship forms you are completing from now on indicate (Rev. 9/08) in the lower left corner to ensure that you are completing the required forms.

These forms also reflect a change in NIH’s business process for Individual Fellowship applications. The fellow’s and mentor’s signatures will no longer be required on the application; instead the institution is required to retain a unique signature and date for each application assuring that the fellow and the mentor know and understand the conditions under which the application is submitted and awarded. The form for this will be available soon on RSP’s website – check back in future eCALS issues for specifics. In the meantime, please note that the assurance and signatures will be required internally before institutional approval and signature is provided for any fellowship application.

For more information on the changes reflected in the new forms, see NIH Notice NOT-OD-09-007 at To download the new forms and instructions, visit

Please contact Becky Bound in the CALS Research Division, 5-8443,, with questions or for additional information., Cayuse, & the Adobe Forms Transition
Currently, federal agencies are transitioning their application submission forms from PureEdge, the proprietary version not supported by Mac to Adobe. 

Last year, the University implemented Cayuse, a web based proposal development system that does not require the use of either of these form sets. (Information on Cayuse is available at:  Cayuse provides support for nearly every form the Federal Sponsors require for grant submission and is designed for easy navigation and use.  The University of Wisconsin STRONGLY recommends that all applications eligible to use Cayuse do so.  To determine if a solicitation is Cayuse eligible, download the package into Cayuse using the Preferences tab. Warning messages will let you know if Cayuse does not support the application.

There will be a small percentage of opportunities posted to (approximately 5%) that will not be supported in Cayuse424. For these opportunities you will still need to use either the PureEdge or Adobe-based form-set for submission (depending on the transition schedule). There are a couple of unique issues related to use of Adobe that have been reported, specifically regarding use of the appropriate version of Adobe.  Anything over Version 8.1 should be compatible but you can check to see if you have a workable version at:

All attachments should be created in the compatible version and should have file names no longer than 20 characters.

If you have questions about which submission program to use for your federal proposal submission, please contact your department’s preaward contact in the Research Division (