No-Cost extension request procedures

No-cost extensions need to route to CALS and and UW-Madison Research and Sponsored Programs for review/approval prior to submission to extramural sponsors. The request should be prepared as a letter on departmental letterhead including the following information:

  • agency project number
  • principal investigator name
  • project title
  • UW-Madison fund-account number
  • award period (begin and end dates)
  • new requested end date
  • PI contact information
  • signatures from the principal investigator, Dean’s office, and RSP
  • clear justification statement
  • summary of progress to date
  • estimate of funds remaining
  • timetable for completion

A letter template is available at

Note: A no-cost extension must be requested in advance of the end date of the award based on agency requirements.

FYI: NSF requests must be submitted via NSF FastLane. PIs should submit NSF requests by email to CALS Research Division ( for review/approval and uploading into FastLane for submission.