Process to order PPE for spring semester 2021

UW­–Madison is continuing its centralized process for procurement and distribution of personal protective equipment (PPE) and other supplies related to COVID-19 prevention that are commonly requested by labs, departments and administrative units. Items that can be ordered include cleaning and disinfecting supplies, individual use hand sanitizer, branded and unbranded face coverings, disposable procedure masks, gloves and face shields. A detailed list of these items appears below.

A notable change for spring is that ordering for instructional and classroom needs and lab and office needs follow the same process. This document provides current CALS-specific information on how this process will work to obtain COVID-19-related supplies.

Purchases will be funded by central campus and must be ordered through an authorized divisional staff member. As a first step, each department or unit will continue to order through their designated COVID-19 PPE and Supplies Coordinator. This person will be responsible for receiving order forms from within the department or unit, consolidating the orders into one departmental or unit-wide order form, and then sending the completed form to Mandy Goetsch (, executive assistant in the CALS Office of the Dean and Director, who will place weekly orders on behalf of the college. Departmental and unit order forms must be received by 5:00 p.m. on Tuesday of each week to be included in the weekly CALS order. Unit COVID-19 PPE and Supplies Coordinators are also responsible for distributing items within their unit once they are received.

N95 masks cannot be purchased through this process, as they are in limited supply and will require separate campus approval. Departments or units seeking these masks should request them directly at

Important note: This process should only be used to order PPE and supplies related to COVID-19 prevention. PPE and cleaning supplies that labs and offices use as part of their normal operations should be purchased per usual. Normal methods may also be used to purchase COVID-19-related PPE and supplies that are not available through this process.

As with the fall semester, most general assignment and department-controlled classrooms will be supplied by campus with cleaning supplies. At the beginning of each class, students will be responsible for cleaning the space they will occupy during class. Each classroom will receive one intensive cleaning per day by UW Facilities Planning and Management, and high touch areas of buildings will also be cleaned mid-day (e.g. door handles, elevator buttons). If anyone finds that a classroom isn’t being cleaned, please contact Doug Sabatke.

Instructions for Placing and Receiving an Order

For those within a department or other unit, follow your local protocol for submitting items to your COVID-19 PPE and Supplies Coordinator and collecting delivered items. Descriptions of the PPE and supplies available through this process can be viewed by signing into the Shop@UW website and following the instructions in this How to find Smart Restart items document.

For COVID-19 PPE and Supplies Coordinator, the process is unchanged and includes four steps.

  1. Consolidate all order on the Smart Restart Covid-19 PPE & Supplies Order Form. Please complete the shipping information section in its entirety. Missing information could delay delivery. The location listed is where all of the materials will be shipped.
  2. Submit the completed form to Mandy Goetsch ( by 5:00 p.m. on Tuesday of each week to be included in the weekly order.
  3. Orders will be shipped to the location listed on the order form. If the shipping location is on campus, the order will typically take 2 business days to arrive.
  4. Once orders are received, distribute items to those who placed orders.

Below is a list of items that can be ordered through this process:

Some may wish to consider the Badger Seal (mask fitters) as well.  See  for more information about the Badger Seal as well as ordering information.